The Best SETA and QCTO Accreditation Strategy Time

You need a dynamic SETA and QCTO Accreditation Strategy to ensure you can withstand market competition. Start the accreditation journey with these steps.

It’s time for your QCTO accreditation strategy to kick in. 30 June 2024 is looming.

It’s Time for QCTO Accreditation Strategy

You need a SETA and QCTO Accreditation Strategy to ensure you are compliant and can withstand market competition.

If you’re already accredited but migrating to QCTO occupational qualifications, we think you will like what you see.

The occupational certificates are absolutely DELICIOUS.

Notice the diverse credit range of occupational certificates.

Now when you sell, you don’t have the usual “this skills programme is comprised of the following three unit standards” blurb.


A skills programme is an occupational certificate in itself. See the HWSETA occupational certificates for examples of deliciousness.

Like I said, hallelujah baby!

training accreditation qcto seta che dhet

The time to define your QCTO accreditation strategy is here!

The QCTO seems to have made every effort to have market-related occupational qualifications ready for the migration period.

We love the range of occupational certificates and the list of 200 learnerships from NQF levels 1-8.

Organizations offering training or coaching services add value to their ventures when accredited.

Select Qualifications for Your QCTO Accreditation Strategy

How you connect your market to relevant qualifications is critical for your success.

If you don’t have a readily available market, you use strategy to attract one.

But how do you know which qualifications give you easy market access and minimal competition?

What is the difference between NQF and OQSF?

The NQF is organised according to 10 levels.

The highest level of qualification is a PhD or equivalent at Level 10 of the NQF.

The sub-framework of the NQF that the QCTO is responsible for, is the Occupational Qualifications Sub-Framework.

The OQSF extends from Levels 1-8 of the NQF.

We Build an Effective QCTO Accreditation Strategy for You

How much it costs to apply for QCTO accreditation

Firstly, any person/organization /institution/ may apply for accreditation as a Skills Development Provider.

A non – refundable application fee of R750. 00 is payable to the QCTO on submission of the application for accreditation.

Make your accreditation application count!

Applied Economics and Education Development With 7Sundays

Using our skills in economic analysis, stakeholder engagement and education, we can design and execute the meanest QCTO accreditation strategies.

Email Leonie and book a consultation to discuss your QCTO accreditation strategy.

rpl and other policies for accreditation consultation

What is your QCTO Accreditation Strategy?

Many accredited organizations offer credit-bearing training.

You must compete against them or the market won’t notice you.

Accredited skills development providers are in demand across all industries.

So why will the market select your training?

QCTO-accredited training results in an industry-relevant qualification or part qualification (skills programs). 

What will you do differently to attract your market?

The Value of Multidisciplinary QCTO Accreditation Strategy Experts

By leveraging our multidisciplinary expertise, we offer comprehensive support addressing both regulatory compliance and educational effectiveness.

We believe in the transformative power of education and are dedicated to helping institutions unlock their full potential through QCTO accreditation.

Our approach emphasizes innovation and creativity, infusing your accreditation strategy with fresh perspectives and forward-thinking solutions.

QCTO Accreditation Means Credibility: What do you plan to achieve with it?

Frame Your QCTO Accreditation Strategy

Accreditation signals a stamp of credibility, compliance and accountability to the market.

By conforming to legislated levels of compliance, you pile on the benefits for your markets.

For example learners receive recognised and industry-related certificates of competence.

This advances their career prospects.

While organizations procuring accredited training can claim tax rebates and BEE points as a reward for their contribution.

qcto accreditation consulting services

How do I get QCTO accreditation?

The QCTO has carefully mapped out the accreditation process you must follow.

it’s easier than you think, just follow these steps:

Accreditation Process for Occupational/Part Qualifications and Skills Programme

Step 1 – Application Process

Start the accreditation process by completing the online application forms.

You can access these forms through the QCTO website (

After submitting the application online, you receive:

  1. An automated acknowledgment confirming receipt of the application.
  2. A link to upload compliance documents. This link will be sent to the applicant within the following calendar month. Note that applications are processed at the beginning of each month.

Once you successfully upload all necessary legal requirements, the application process will advance to Step 2.

Step 2 – QCTO Accreditation Process Desktop Evaluation (Phase 1)

The Desktop Evaluation is about checking if Skills Development Providers meet certain legal requirements.

Here’s what it involves:

  1. Legal Registration: Providing documents proving legal registration with CIPC or proof of establishment for different types of organizations.
  2. Tax Compliance: Showing the latest Tax Compliance Status. Note: Some institutions like government entities and colleges have exceptions.
  3. Qualifications of Facilitators/Assessors: Submitting CVs, certified copies of IDs, and qualification certificates for facilitators/assessors. Foreign personnel must have valid work permits.
  4. Financial Stability: Providing financial statements or a business plan, depending on how long the institution has been operating.
  5. Occupational Health and Safety (OHS): Presenting a valid OHS audit report.
  6. Premise Ownership: Showing proof of ownership or a lease agreement for the training premises.
  7. Workplace Agreement: Signing a Workplace Memorandum of Understanding (MoU) that outlines the responsibilities related to the workplace component of the qualification.

If the SDP doesn’t meet these requirements, the QCTO may ask for more information or reject the application. Once all requirements are met, the application moves to Step 3.

Step 3 – Programme Delivery Readiness (Site Visit – Phase 2)

Before a site visit occurs, the SDP needs to complete and submit the following:

  1. Site Visit Confirmation (Form 1)
  2. QCTO COVID-19 Checklist (Form 2)
  3. Programme Implementation Plan (Form 3)
  4. Learning Material Matrix (Form 4)
  5. Evaluation Tool for Programme Delivery Readiness (Form 5)
  6. QCTO Accreditation Application Checklist (Form 6)

The site visit might be conducted virtually or physically, depending on available resources. SDPs will be scheduled for a site visit according to an approved schedule.

For virtual site visits, ensure:

  1. Reliable Network: A stable internet connection.
  2. Sufficient Connectivity: Ensuring good internet access.
  3. Electronic Documents: All documents must be in electronic format.
  4. Recording Sessions: Virtual sessions will be recorded for QCTO reference.

Site Visit Cancellation

You can cancel a site visit up to seven working days before the confirmed appointment.

Not canceling the scheduled site visit in writing and being unprepared may lead to the application being declined.

In such cases, the applicant will need to reapply.

Failing to cancel the scheduled site visit in writing and being unprepared may result in the recovery of all associated costs from the applicant.

Requirements for Programme Delivery Readiness (QCTO Accreditation Process Site Visit):

1. Legal Registration

Ensure legal registration in accordance with South African law.

Prove you are a Close Corporation/NGO/CET/NPO or Public Institution.

Provide your registration number for verification.

2. Tax Compliance Status

Present the latest Tax Compliance Status (TCS).

Note exemptions for certain state entities.

State entities like government school, departments, universities, TVET, and CET colleges are exempted from the above tax compliance requirement.

3. Premises Documentation

Provide a valid and current lease agreement or proof of ownership of the premises.

The lease must be signed, authentic and the lease agreement duration must not be expired.

4. Knowledge Component Checklist

Submit a checklist for the knowledge component aligned with the Curriculum Document.

Equipment or machinery will be checked against the list you provide.

5. Practical Component Checklist

Submit a checklist for the practical component aligned with the Curriculum Document.

6. Prior Accreditation

Demonstrate prior accreditation by the QCTO for relevant qualifications or programmes.

The QCTO checks if there is learner uptake on the Qualification/s.

If there is no learner uptake, then you have to provide reasons for extending your scope.

7. Physical Resources Assessment

Assess physical resources to ensure suitability for teaching and learning.

The venue/building must be conducive for teaching and learning with
the right quantity of training rooms/capacity.

8. Learning Materials Alignment

Align learning materials with the applied qualifications as per the curriculum.

9. Training Organogram

Establish a detailed and functional training organogram.

10. Quality Assurance Processes

Implement effective quality assurance processes, including a Quality Management System (QMS).

We can help you automate your quality management system and use game theory to enhance capabilities.

11. Personnel Qualifications

Ensure sufficient and qualified personnel, with appropriate documentation for foreign qualifications.

12. Learner Management Information System (LMIS)

Maintain a Learner Management Information System (LMIS), supported by computer and internet facilities.

13. Policy Establishment

Establish relevant policies for effective management.

14. Occupational Health and Safety (OHS) Adherence

Adhere to Occupational Health and Safety (OHS) standards as per programme requirements.

15. Workplace Memorandum of Understanding (MoU)

Sign Workplace Memorandum of Understanding (MoU) specifying deliverables and contacts.

Upon completion of the site visit, the audit report will be submitted to the QCTO accreditation committee for review and approval. Subsequently, the formal outcome will be issued to the applicant.

Rules for QCTO Accreditation Strategy

  • Accreditation is valid for five years from the date of issuance by the QCTO.
  • The QCTO reserves the right to withdraw accreditation if the SDP fails to meet its responsibilities outlined in the QCTO Accreditation Policy.
  • SDP applicants must refrain from advertising qualifications before receiving final accreditation from the QCTO.
  • All accreditation applications must include a physical address within South Africa, as per the Domicile Act No 3 of 1992, even for virtual offerings. Changes of address necessitate a new application and site visit before relocation.
  • QCTO issues accreditation for specific physical addresses, requiring multiple applications for different locations.

    QCTO Accreditation Strategy Touchpoints

    Journey to QCTO Accreditation with 7Sundays

    We specialize in providing QCTO accreditation strategy services that leverage our extensive expertise in education, economics, and stakeholder engagement.

    Our tailored approach ensures that your institution navigates the accreditation process seamlessly, maximizing efficiency and minimizing hurdles.

    Through collaborative consultations, we identify key areas for improvement and implement strategies that optimize your accreditation journey.

    But we go further than that!

    Our approach predicts the market effort you must make to succeed.

    Already QCTO Accredited But No Market Strategy?

    Regardless of your accreditation status, our advanced services have unique features that are beyond the scope of conventional accreditation services.

    Using our knowledge of competition economics and search engine optimisation, we dissect your competitors.

    This dissection provides direction for your killer QCTO training market strategy.

    Below are some of the QCTO accreditation strategy touch points:

    1. QCTO Accreditation Strategy Market Alignment:

    Know Your Target Markets

    We understand the intricacies of QCTO accreditation requirements and how they impact your market objectives.

    This allows us to develop strategies to align perfectly with your institution’s goals and objectives.

    For example, SETAs have a vested interest in specific markets.

    Markets for your QCTO accreditation strategy

    How are these markets reflected in your QCTO accreditation strategy?:

    1. High school leavers market.
    2. 25-54 year old market.
    3. Business and industry training market.
    4. A vocational and lifelong learning market.
    theology and ministry accreditation for education and training in south africa

    2. The QCTO Accreditation Strategy to Solve Skills Gaps and Increase Competitiveness

    Skill gaps are dynamite for your QCTO accreditation strategy.

    They can help you blow your competition apart.

    Many industries complain of skills shortages and a lack of technical skills and expertise.

    Emerging and existing training organizations can identify business opportunities by linking their services to meeting these skill areas.

    3. Select Registered Qualifications or Skills Programs for Your QCTO Accreditation Strategy

    Diverse occupational certificates are registered on the National Qualifications Framework.

    Here are examples of lists of new Occupational Certificates for your SETA and QCTO accreditation strategy:

    qcto accreditation strategy

    Qualification Career Pathing for QCTO Accreditation Strategy

    It’s best to select more than one qualification/component to be accredited for.

    The more options you can offer your learners the more you can maximize market advantage.

    Identify groups of qualifications e.g business administration NQF levels 3, 4, and 5.

    Pursue accreditation for all 3 qualifications.

    Then you create pathways for learners and provide greater scope for returning clients who adore your services.

    Compare Your Business Model

    Identify existing training providers in your sector who offer the same or similar qualifications.  

    Consider how you must differentiate yourself to compete in similar target markets.

    Google the qualifications you want to be accredited for to find the market leaders.

    You must develop a strategy to feature as prominently in online searches!

    Competitive Insights for your QCTO Accreditation Strategy

    Identify typical qualification branding features.

    Many organizations purchase content from the same developers.

    This means their course structures and learning materials are often virtually the same.

    The Market Must Find You in Obvious Places:

    Qualifications, unit standards, etc contain lists of training providers.

    Most information is outdated, so don’t assume the list is complete and stop your competitive research there!

    However, the QCTO appears to maintain its databases.

    The information looks pretty current and is very useful for analytical purposes.

    See what you can do differently.

    learning programme review

    5. Funding Dependency

    Although accredited providers can apply and compete for funding, it’s never a good idea to set up a business that depends entirely on funding. 

    Accreditation needs to be backed up by a sustainable business model. Applicants must therefore seriously consider finance for their venture in the same way any other business would.

    There really is NO reason why the SETA should entrust limited funds to new providers in the market.

    However, those new providers who are savvy enough to establish themselves correctly and target the right markets (with the relevant qualifications) can access SETA support.

    4. Enter with a Competitive Edge

    We recognize that every institution is unique.

    That’s why we tailor our services to meet your specific needs and challenges.

    New providers are often considered a high risk as they are inexperienced.

    They still need to build an understanding of due diligence in a formal environment.

    If you can demonstrate this understanding then you could enter the market more competitively.

    Facilitators and Assessors

    Although the accreditation process requires that you attach training team contracts, CVs, and qualifications, you can advertise for these specialists and negotiate their involvement.

    Most require an upfront payment in exchange for their credentials.

    This is a fair trade-off as many complain that newly accredited organizations often scope the market for other facilitators and fail to contract those who submitted initial documents.

    marketing accredited training

    We also offer Online SETA and QCTO Accreditation Strategy Coaching

    Cost-effective, easy, and accommodating.

    This service is for those who have tough days and insufficient hours.

    6 accreditation coaching hours can be reserved during or after work, Mondays – Saturdays and wherever you are!

    Email Leonie

    QCTO Accreditation Strategy: Act Now

    Read the QCTO Policy for skills development provider accreditation.

    Contact Leonie to accelerate your QCTO accreditation.

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