Accreditation Checklist for Quality Council Approval

This accreditation checklist provides a big-picture understanding of the process in South Africa. The DHET, QCTO, CHE and SETAs in one post!

Master Your Accreditation Checklist: An Overall Guide for SETA, QCTO, DHET, CHE Applicants

Let’s work through an accreditation checklist so you have a big-picture understanding of the process in South Africa.

Unlock Your Institution’s Potential with Accreditation!

With the right support and resources, accreditation is not just achievable but can significantly benefit your institution.

We bulk up the accreditation service by integrating our education, economics and strategic human resource management skills.

We offer way more than an accreditation checklist process!

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Achieve Accreditation Excellence with 7Sundays!

Let 7Sundays help you navigate the complexities of accreditation and achieve excellence.

Contact us today to get started on your journey to accreditation success.

We also encourage organisations to DIY and learn the ropes themselves!

If you get started by organising documents according to an accreditation checklist, you may only require a consultant to check your submission.

So let’s power you up!

Accreditation Checklist for SETA, QCTO, DHET, and CHE

Achieving accreditation is a critical step for educational institutions and training providers in South Africa.

The landscape shifts continuously so that new legislation can constantly add improvements (or that’s the idea!).

Bear in mind that the accreditation checklist is rooted in legislative requirements.

Technically, once you have learnt to satisfy one quality council, you have the skills to adapt to the others.

Well, that’s if you engaged with the process and hired a consultant to deepen your understanding and prepare you to manage your accreditation policy. #Hello 🙂

This Accreditation Checklist Covers 4 Critical Dimensions:

1. Accreditation Requirements

2. Documentation Guide

3. Quality Management Systems (QMS)

4. Accreditation Readiness

1. Uncover the Hidden Requirements for Success Using this Accreditation Checklist

Understanding the specific requirements of each accrediting body—SETA, QCTO, DHET, and CHE—is essential to ensure a smooth application process.

guide seta and qcto accreditation services

SETA Requirements Fall Under the QCTO

The Sector Education and Training Authorities (SETAs) are responsible for promoting skills development in specific sectors of the economy.

You apply to the QCTO to gain accreditation from a SETA.

You’ll need to cover this SETA accreditation checklist:

  • Register Your Institution: Ensure your institution is legally recognized and registered.
  • Submit a Comprehensive Application: Include your organization’s details, such as registration documents, business plans, and financial statements.
  • Provide Detailed Course Information: Submit detailed curricula, learning materials, and assessment strategies aligned with the National Qualifications Framework (NQF).
  • Staff Qualifications: Ensure all trainers and assessors have the appropriate qualifications and experience.
  • Quality Assurance: Implement a robust quality management system (QMS) to monitor and evaluate the training provided.

QCTO Requirements for Accreditation

So the Quality Council for Trades and Occupations (QCTO) oversees occupational qualifications.

The range of occupational certificates they pushed through is wonderful.

Look at some of these lists published on 7Sundays and tell me you see what I see! 🙂

O.P.P.O.R.T.U.N.I.T.Y. right?

The Accreditation Checklist for QCTO requirements:

  • Develop Occupational Curricula: Align your training programs with QCTO occupational qualifications.
  • Prepare Detailed Documentation: Include organizational information, curricula, assessment methods, and learner support strategies.
  • Trainer and Assessor Credentials: Ensure your staff are registered assessors and moderators with the necessary industry experience.
  • Compliance with QCTO Policies: Adhere to QCTO’s policies and guidelines for quality assurance and continuous improvement.
che accreditation higher education consultant

CHE Accreditation Requirements

The Council on Higher Education (CHE) accredits higher education programs.

To comply with CHE requirements you need to follow this accreditation checklist:

  • Submit Program Details: Provide comprehensive information about your academic programs, including objectives, outcomes, and assessment strategies.
  • Quality Assurance Policies: Implement and document robust quality assurance processes to ensure the delivery of high-quality education.
  • Staff Qualifications: Ensure that all academic and administrative staff meet the required qualifications and experience standards.
  • Continuous Improvement: Establish mechanisms for regular program review and improvement based on feedback and assessment outcomes.

DHET Registration Requirements

The Department of Higher Education and Training (DHET) regulates private higher education institutions.

Key DHET registration requirements for the accreditation checklist:

  • Institutional Registration: Ensure your institution is registered with the DHET.
  • Program Accreditation: Submit detailed program proposals for accreditation, including curricula, assessment methods, and academic resources.
  • Financial Health: Demonstrate financial sustainability through audited financial statements and a viable business plan.
  • Infrastructure and Facilities: Provide evidence of adequate infrastructure, including classrooms, libraries, and laboratories.
lms for accreditation

2. The Ultimate Documentation Guide for Your Accreditation Checklist

Proper documentation is a cornerstone of the accreditation process.

Ensuring that all necessary documents are prepared and organized can significantly improve your chances of successful accreditation.

Institutional Details on the Accreditation Checklist

  • Legal Status: Provide proof of your institution’s legal status, such as registration certificates, non-profit organization (NPO) registration, or company registration documents.
  • Governance Structure: Include details of your governance structure, such as the board of directors, management team, and their roles and responsibilities.
  • Business Plan: Submit a comprehensive business plan outlining your institution’s mission, vision, goals, and strategies for achieving them.

Management and Staffing

  • Organizational Structure: Present a clear organizational chart showing the hierarchy and reporting lines within your institution.
  • Staff Qualifications: Provide detailed CVs and qualifications of all staff members, including trainers, assessors, and administrative personnel.
  • Professional Development: Outline your staff development policies and any ongoing training programs to enhance staff skills and knowledge.

Curriculum and Course Material

  • Course Outlines: Develop detailed course outlines that align with the accreditation body’s standards. Include learning outcomes, content, and delivery methods.
  • Learning Materials: Ensure all learning materials, such as textbooks, handouts, and online resources, are up-to-date and relevant to the curriculum.
  • Assessment Tools: Create robust assessment tools, including exams, assignments, and practical assessments, that measure student performance against learning outcomes.

Following this accreditation checklist ensures you cover all critical areas and demonstrates your commitment to providing high-quality education and training.

dhet accreditation process private colleges

3. Create a Foolproof Quality Management System Using this Accreditation Checklist

A robust Quality Management System (QMS) is essential for achieving and maintaining accreditation.

It ensures that your institution consistently meets the standards set by SETA, QCTO, DHET, and CHE.

Policies and Procedures

Add the following to your accreditation checklist:

  • Quality Assurance Policy: Develop a comprehensive quality assurance policy that outlines the processes and standards your institution follows to ensure high-quality education and training.
  • Operational Procedures: Document clear procedures for all operational aspects, including admissions, assessments, curriculum development, and staff recruitment.
  • Student Support Services: Ensure you have policies in place for student support services, covering areas such as counseling, academic support, and career guidance.

Internal Review Mechanisms

  • Regular Audits: Conduct regular internal audits to evaluate the effectiveness of your QMS and identify areas for improvement. Document the findings and actions taken.
  • Feedback Systems: Implement systems for collecting feedback from students, staff, and stakeholders. Use this feedback to make data-driven improvements to your programs and services.
  • Continuous Improvement: Establish a culture of continuous improvement by regularly reviewing and updating your policies, procedures, and practices based on audit results and feedback.

Monitoring and Evaluation

  • Performance Metrics: Define clear performance metrics for evaluating the success of your programs and services. Track these metrics regularly to ensure ongoing compliance with accreditation standards.
  • Corrective Actions: Develop a process for implementing corrective actions when issues are identified. Ensure these actions are documented and reviewed for effectiveness.
  • Reporting Mechanisms: Maintain detailed records of all quality assurance activities, including audits, reviews, and corrective actions. Prepare regular reports for internal and external stakeholders.

4. Is Your Facility Accreditation-Ready?

We help you prepare facilities to meet the required standards.

Accredited institutions must provide a safe, supportive, and well-equipped environment for students and staff.

Use this accreditation checklist to prepare your institution:

Physical Infrastructure

  • Classrooms and Training Spaces: Ensure all classrooms and training spaces are adequate in size, well-lit, ventilated, and equipped with necessary furniture and teaching aids.
  • Specialized Facilities: If applicable, provide specialized facilities such as laboratories, workshops, and computer rooms that meet the specific needs of your programs.
  • Accessibility: Make sure your facilities are accessible to all students, including those with disabilities. This includes ramps, elevators, and accessible restrooms.

Learning Resources

  • Library and Study Areas: Maintain a library with a wide range of up-to-date resources, including books, journals, and online databases. Provide quiet study areas for students.
  • Technology and Equipment: Ensure that all necessary technology and equipment are available and in good working order. This includes computers, projectors, and internet access.
  • Maintenance and Safety: Regularly inspect and maintain all facilities and equipment to ensure a safe and conducive learning environment. Implement safety protocols and emergency procedures.

Compliance with Health and Safety Standards

  • Health and Safety Policies: Develop and enforce comprehensive health and safety policies. Conduct regular safety drills and ensure all staff and students are aware of emergency procedures.
  • Sanitation and Hygiene: Maintain high standards of cleanliness and hygiene throughout your facilities. Ensure that restrooms, cafeterias, and other common areas are regularly cleaned and well-stocked.
  • Security Measures: Implement robust security measures to ensure the safety of students, staff, and visitors. This may include security personnel, surveillance cameras, and controlled access to buildings.

Focus on providing a high-quality, supportive environment for education and training.

Use this accreditation checklist to help you meet the stringent standards of SETA, QCTO, DHET, and CHE, to protect your institution’s reputation and credibility.

How 7Sundays Can Facilitate Your Accreditation Checklist

Navigating the accreditation process can be complex and confusing.

You think they want to keep you out right?! 🙂

That’s why we offer expert assistance to help you keep your cool.

We will help your institution achieve and maintain accreditation with SETA, QCTO, DHET, and CHE.

Why Choose 7Sundays for Your Accreditation Journey?

We’ll be in direct contact with you during your solution and you will be able to view our progress online.

Expertise in More than Accreditation:

We understand the intricacies of each accrediting body’s requirements and can provide tailored support.

But most of all, you’ll love our big picture insights and prods!

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Tailored Assistance for Accreditation and Business Development:

We offer customized support based on your institution’s specific needs and accreditation goals.

From initial application to final approval, we are with you every step of the way.

But why stop there when we can add sales procedures and all sorts of extra gems?!

The Complexity of Accreditation Simplified

Comprehensive Guidance:

Navigating multiple accreditation bodies can be overwhelming.

We simplify the process by providing clear, step-by-step guidance on meeting each body’s requirements.

Compliance Assurance:

We check that all your documentation, policies, and procedures are in full compliance with accrediting standards, reducing the risk of application rejection.

The Hidden Costs of Incomplete Applications

Avoiding Delays and Denials:

Incomplete or non-compliant applications can lead to costly delays and rejections.

7Sundays helps you prepare a complete and thorough application, increasing your chances of first-time approval.

Protecting Your Reputation:

Non-compliance can harm your institution’s reputation and student trust.

7Sundays ensures that your institution meets the highest standards of quality and credibility.

Your Path to Accreditation Success

7Sundays provides a clear, structured path to accreditation, helping you stay organized and focused throughout the process.

Successful Outcomes:

With our expert assistance, your institution has a higher chance of achieving accreditation on the first attempt.

We also offer ongoing support to ensure long-term compliance and continuous improvement.

accreditation checklist download

Download Your Accreditation Checklist for DHET, QCTO, and CHE

Online DHET Accreditation Guide

1. Guide for Completing the Application for Registration as a Private Higher Education Institution (Form APX-01):

2. Procedure for Submitting Annual Reports:

3. General Accreditation Information:

Online QCTO Accreditation Guides

Accreditation Policy (Revised 2022)

Overview of the Accreditation Process:

Criteria and Guidelines for Skills Development Providers:

Online CHE Accreditation Guides

1. Accreditation Framework for Higher Education Programmes:

2. Application for Programme Accreditation:

3. Policies and Procedures:

These resources provide comprehensive information on the accreditation processes, requirements, and guidelines necessary for private education institutions, skills development providers, and higher education programmes.

Utilizing these guides will help ensure that your application meets all regulatory standards and increases your chances of successful accreditation.


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