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What do QCTO Assessment Quality Partners report on?

Assessment Quality Partners (AQP) are delegated by the QCTO to manage and coordinate the external integrated summative assessments of specified NQF registered occupational qualifications and part qualifications.

The AQPs report to the QCTO

The AQPs will report to the QCTO on the following:

  1. Assessment centre accreditation /de-accreditation and assessment site approval/de-approval;
  2. Assessment instruments utilisation and performance analysis;
  3. Skills Development Provider (SDP) accreditation and extension of scope recommendations;
  4. Learner Enrolments and Achievements; v. External Assessment moderation and management;
  5. Learner Certification recommendations; vii. Assessment practitioner management practices;
  6. Learner tracer studies and employer satisfaction surveys;

AQP Project timelines

Activities Due date
1 Develop criteria for the accreditation of assessment centres / approval of assessment sites (depending on the relevant strategy) 3 months after appointment
2 Establish criteria and procedures for the monitoring and evaluation of accredited assessment centres / approved assessment sites and post on the website 4 months after appointment
3 Develop and publish on website with link to QCTO website the following information related to external assessment:

  • template, and procedure for application for assessment;
  • procedures and template for reporting irregularities and lodging complaints or appeals;
  • procedures for applications for concessions related to barriers to learning and assessment;
  • language/s of assessment;
  • and agreed cost structure.
6 months after appointment
4 Develop a candidate record system in line with QCTO requirements including candidate information, entries, results, and certification details 6 months after appointment
5 Develop a website with links to QCTO website in terms of:a. accredited assessment centres or assessment sites; and b. registered assessment practitioners

b. registered assessment practitioners

At least 2 months before first assessments
6 Develop and validate nationally standardised assessment instruments appropriate to assessment strategy, and secure system to manage scheduled assessments At least 2 months before first assessments

Quality assurance and monitoring the implementation of AQP functions

  1. On appointment, the AQP signs a SLA with the QCTO. This provides a schedule for implementation of the QCTO model for external assessment, giving deadlines for each requirement during the first year of appointment. This schedule provides the basis for the QCTO to monitor, evaluate and review the initial activities of the AQP.
  2. In addition, the QCTO has a standardised data reporting template which must be completed and submitted annually. This provides specified quantitative data to the QCTO.
  3. The following information will be submitted quarterly to meet the QCTO internal auditor’s requirements:
    • number of skills development providers and assessment centres accredited;
    • number of learners that sat for external integrated summative assessment;
    • number of learner certificates recommended to the QCTO.
  4. Each year after the first year of appointment the AQP must also complete and submit a qualitative report, which serves the dual purpose of a self-evaluation, assist in strategic planning for the coming year, and of providing the QCTO with the basis for continued monitoring, evaluation and review.
  5. During the fourth year, an in-depth quality audit will be conducted in preparation for the decision whether or not to extend the appointment of the AQP after the five-year term has been completed.

Termination of appointment of assessment quality partner

  1. The QCTO may terminate the appointment of an assessment quality partner on the grounds that the AQP :
    • No longer satisfies the criteria for accreditation;
    • Has failed or refused to fulfil its functions;
    • Has failed or refused to comply with the relevant policies, criteria and procedures of the QCTO
  2. Before the QCTO withdraws the appointment of an AQP, the QCTO will:
    • Notify, in writing, the AQP of its intention to withdraw the accreditation, with reasons;
    • Grant the AQP a period of 20 working days from the date of notice to make representations on the matter; and
    • Consider any such representations received.
  3. If the QCTO withdraws appointment of an AQP, the QCTO will notify the assessment partner of its decision in writing.

Want to become an AQP?

Steps to be followed in signing a Service Level Agreement to become an AQP

Step 1: Expression of the intention to become an AQP

i. The proposed (applicant) AQP will send a letter of intent to become the AQP;

ii. The QCTO will acknowledge receipt, capture and record the submission details in the QCTO database;

iii. QCTO or applicant may request for a meeting to:

discuss the scope of the qualifications to be assessed by the AQP;

discuss the project timelines to be developed;

discuss any questions the applicant may have in relation to the SLA that will be signed if compliant;

iv. The details of the applicant will be captured and recorded in the QCTO database.

Step 2: Submission and the evaluation of the applicant’s evidence. The applicant:

i. Will submit evidence of compliance with stipulated criteria;

ii. Make sure that a QCTO official has signed for the delivery; the QCTO will:

Capture the details of the applicant in the relevant QCTO format;

Acknowledge receipt of the evidence;

Conduct the desktop evaluation of the evidence;

Will support the applicant to comply where necessary;

Recommend for the signing of the SLA.

Step 3: Notification of the outcome and signing of the SLA The QCTO will:

i. Notify the applicant of the outcome; and

ii. Arrange a signing ceremony.

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